7.2 Layouts and Arrangement of Contents
a)
Every report is composed of
three parts:
The
preliminary section
ii) The
text or main body, usually divided into chapters and sections
iii) The
reference materials, usually consisting of references and/or bibliography and appendices
The contents of each part should be
arranged in a logical order using sections and subsections, all correctly
numbered. The following is an example of how various sections in a report are
arranged. It is recommended that this sequencing be used as a guide; not every
report includes all the items listed below.
No. Item Remarks
1. Blank
leaf
2. Title
page not paginated but counted as ‘i’
3. Dedication
(optional) not paginated; not listed in Table of Contents but counted as ‘ii’
4. Acknowledgements
paginated as ‘ii’ or ‘iii’ if there is a dedication; listed in Table of
Contents
5. Table
of Contents paginated (continuing lower case Roman numeral on preceding page
pagination), but not listed in Table of Contents
6. List
of Tables paginated (continuing lower case Roman numeral on preceding page
pagination) listed in Table of Contents
7. List
of Figures paginated (continuing lower case Roman numeral on preceding page
pagination): listed in Table of Contents
8. List
of Plates paginated (continuing lower case Roman numeral on preceding page);
listed in Table of Contents
9. List
of Abbreviations or Glossary paginated (continuing lower case Roman numeral on
preceding page pagination); listed in Table of Contents
10. Abstract
paginated (continuing lower case Roman numeral on preceding page pagination);
listed in Table of Contents
11. Main
body (Content) paginated beginning with page 1 (Arabic numerals)
12. References
and/or Bibliography paginated with the running number continuing from the last
page of the text
13. Appendices
Insert a leaf with only the word ‘APPENDIXES’ in the centre of the page; this
separator sheet is counted but not paginated. The actual appendices are
paginated using subsequent numbers of References.
14. Approval
sheet not paginated nor listed in Table of Contents 15.
b)
Preliminary Section
The Preliminaries are made up of a few
sections. The heading of every section must be in capital letters (except the
title page) and is centred without punctuation about 2.5 cm from the top of the
page; the text or listing begins four spaces below. All pages in the ‘Preliminaries’
are numbered in lower case Roman numerals. All pages in the ‘Preliminaries’ are
numbered in lower case Roman numerals.
i) Main Front Cover
This page uses the standard cover provided.
This page must contain the following information:
1.Title of the report
2. Full name of student
Institution name and address
It should be Centred, Capitalize, Times
New Roman, Font size 14 for the first line, size 12 for the remaining lines and
Bold.
ii) Title Page
This page must contain the following
information:
Institution name
Logo of Institution
Title of the report
Full name and registration
number of group members
The Department concerned
(This report is submitted to the department of Mechanical Engineering as the partial fulfillment of the
requirements for the award of Diploma in Mechanical Engineering.
Session
Alignment: Center
Font type: Times New Roman
Font Size: 12,
Spacing: 1.5 spacing
Example of Title Page
(Second Front Cover)
iii) Submission Form
This page should contain a concise
description of the report - something that is not mentioned in other parts of
the report.
Example
of Submission Form
i) Declaration
Page (Group Members)
This page must
contain declaration and the following information:
Signature:
Name:
Registration No.
Date
Example
of Student’s Declaration
v)
Acknowledgements
Include a brief statement of
appreciation in recognition of any special assistance rendered to the candidate
during the period of research.
vi) Abstract (If applicable)
An abstract must give a brief statement
of the research problems, aims of the research, methodologies used, and a
summary of the finding in the context of the whole study. This section should
not exceed 200 words. The abstract should be placed immediately before the
first chapter of the report.
vii) Table of Contents
The titles of parts, sections or
chapters and their principal subdivisions should be listed in the Table of
Contents and must be worded exactly as they appear in the body of the report.
It is advisable to use numbers for heading (e.g. 5), subheadings (e.g. 5.1),
and subheadings (e.g. 5.1.8).
For further divisions of headings, small
letters within parent report (e.g. 5.1.8 [e]) may be used. Such a numbering
system, combined with careful indentation and a judicious use of the upper and
lower case and italics, could give at a glance the main and subordinate
headings and their relationship with one another. There should not be more than
three (3) digits in the numbering system. Major headings within chapters are centred.
Example
Table of Contents
i) List
of Tables and Figures
These lists must use exactly the same
numbers and captions that appear above the tables or below the figures in the
text or in the appendices.
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